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To do list

Page history last edited by Melissa Renner 13 years, 8 months ago

Publicity ideas

  • create a logo
  • Library Camp t-shirt
  • Ask Friends to fund t-shirts
  • YouTube spot
  • Twitter account--@ACPLLibraryCamp
  • Create paper posters and mail out
  • create a slide
  • Do a podcast and blog it
  • invite people to do Pecha Kuchas
  • announce to ACPL
  • begin sending e-mails to last year's attendees
  • invite Helene Blowers, Michael Stephens, John Blyberg, Jenny Levine and other celebrities ;-)
  • make flyers to start giving out when we travel to other conferences during the year
  • other ways to get the word out?




  • people to guide campers to breakout session locations / session moderators
  • get name badges
  • get downtown eateries maps
  • print request for signs (or just make them--should be simple?)
  • keep the wiki up to date
  • get head count for breakfast and for ordering folders for Training Coordinator
  • need person to be a gopher
  • need people to staff checkin tables where people get their packets
  • need person to stand at Dunkin Donuts entrance at 7:30 to welcome people in
  • need person to stand at entrance to stairs to tell them how to get to theater
  • Training Coordinator gets list of attendees and makes LEU certificates for them
  • make nametags for attendees
  • print out the day's agenda
  • make packets for attendees; 2009 packets included:
    • agenda for the day
    • list of attendees and contact information (pulled from wiki)
    • map of downtown eateries
    • ACPL map
    • conference evaluation
    • Dunkin Donuts coupons
    • Tin Caps schedule
    • Ask a Librarian business card
    • nametag
  • Designate a person to carry a phone with an emergency contact number (wifi)
  • Send an e-mail a few days before conference with final arrangements and information for campers (including a parking map)
  • Equipment
    • For theater
      • one table
      • projector
      • laptop to project backchannel
      • projection screen for backchannel (from AMM) (rethink? not large enough to see from audience)
      • laptop for podium
      • wireless mike for presenter
      • webcam with tripod
      • laptop for webcam and Ustream
      • network cables
      • hub
      • surge protectors for front row of theater
    • For theater lobby area
      • long tables for people to sit at to check e-mail and power up laptops
      • four surge protectors
      • round table with chairs for breakfast and break time
      • long tables for breakfast foods
      • coffee and cream, sugar, etc
      • bagels and cream cheese
      • cups, napkins, cutlery, etc
    • For meeting rooms
      • U-shape table arrangements in two meeting rooms
      • Gaming setup in one meeting room
    • Computer classroom
      • turn on presenter computer
      • turn on other computers
      • turn on projector
    • Globe Room
      • classroom setup with 30 chairs (could be changed to a less formal arrangement)
  • Signs needed:
    • signs for theater
    • signs for Globe Room and Meeting Rooms A, B, C
    • sign for front door
    • sign for Great Hall



  • send e-mails inviting people
    • library school students
    • public libraries (N.E. Indiana, N.W. Ohio, southern Michigan)
    • academic libraries
    • bloggers & other bigshots ;-)
    • attendees of other library camps (like vultures circling overhead)
    • any contacts that we have made over the last year (business cards)
    • last year's attendees
  • E-mail speaker junk to fill out so people can get LEUs
  • research/plan UStream video
  • contact speaker about honorarium, travel and hotel
  • reserve rooms at main library (theater, meeting rooms A, B & C, Globe Room, computer classroom)
  • Ask Training Coordinator if she can help out with breakfast



  • send reminder e-mails June 15 



  • send reminder e-mails July 10



  • send out reminder e-mails three days before with parking instructions
  • Three days before, give Training Coordinator :
    • head count for breakfast and for ordering folders
    • list of attendees
  • Training Coordinator will make name tags
  • give Training Coordinator list of everything to go into packets


Day before Library Camp

  • folder-stuffing party
  • Set up breakfast tables (Housekeeping)
  • get as many surge protectors and extension cords as possible
  • Set up gaming area
  • Set up stage for backchannel, speaker and Ustream
  • Set up theater lobby (Housekeeping)


Morning of Library Camp 

  • Take breakfast stuff down to lobby around theater
  • Take boxes of t-shirts (if we have some) down to theater
  • Work with AFW to get sound set up 


Day after Library Camp

  • send out a tweet thanking people for coming
  • write down follow-up notes in wiki
  • link presentations in wiki and ask presenters to link theirs
  • send out LEU certificates that campers didn't pick up
  • write thank-you to speaker


Have fun!  Enjoy the day.  You have planned an awesome Library Camp!

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