Publicity ideas

• create a logo
• Library Camp t-shirt
• Ask Friends to fund t-shirts
• YouTube spot
• Twitter account--@ACPLLibraryCamp
• Create paper posters and mail out
• create a slide
• Do a podcast and blog it
• invite people to do Pecha Kuchas
• announce to ACPL
• begin sending e-mails to last year's attendees
• invite Helene Blowers, Michael Stephens, John Blyberg, Jenny Levine and other celebrities ;-)
• make flyers to start giving out when we travel to other conferences during the year

• other ways to get the word out?

Jobs

• people to guide campers to breakout session locations / session moderators
• get name badges
• get downtown eateries maps
• print request for signs (or just make them--should be simple?)
• keep the wiki up to date
• get head count for breakfast and for ordering folders for Training Coordinator
• need person to be a gopher
• need people to staff checkin tables where people get their packets
• need person to stand at Dunkin Donuts entrance at 7:30 to welcome people in
• need person to stand at entrance to stairs to tell them how to get to theater
• Training Coordinator gets list of attendees and makes LEU certificates for them
• make nametags for attendees
• print out the day's agenda
• make packets for attendees; 2009 packets included:
  • agenda for the day
  • list of attendees and contact information (pulled from wiki)
  • map of downtown eateries
  • ACPL map
  • conference evaluation
  • Dunkin Donuts coupons
  • Tin Caps schedule
  • Ask a Librarian business card
  • nametag
• Designate a person to carry a phone with an emergency contact number (wifi)
• Send an e-mail a few days before conference with final arrangements and information for campers (including a parking map)
• Equipment
  • For theater
    • one table
    • projector
    • laptop to project backchannel
    • projection screen for backchannel (from AMM) (rethink? not large enough to see from audience)
    • laptop for podium
    • wireless mike for presenter
    • webcam with tripod
    • laptop for webcam and Ustream
    • network cables
    • hub
    • surge protectors for front row of theater
  • For theater lobby area
    • long tables for people to sit at to check e-mail and power up laptops
    • four surge protectors
    • round table with chairs for breakfast and break time
    • long tables for breakfast foods
    • coffee and cream, sugar, etc
    • bagels and cream cheese
    • cups, napkins, cutlery, etc
  • For meeting rooms
    • U-shape table arrangements in two meeting rooms
    • Gaming setup in one meeting room
  • Computer classroom
    • turn on presenter computer
    • turn on other computers
    • turn on projector
  • Globe Room
    • classroom setup with 30 chairs (could be changed to a less formal arrangement)
• Signs needed:
  • signs for theater
  • signs for Globe Room and Meeting Rooms A, B, C
  • sign for front door
  • sign for Great Hall

May

• send e-mails inviting people
  • library school students
  • public libraries (N.E. Indiana, N.W. Ohio, southern Michigan)
  • academic libraries
  • bloggers & other bigshots ;-)
  • attendees of other library camps (like vultures circling overhead)
  • any contacts that we have made over the last year (business cards)
  • last year's attendees
• E-mail speaker junk to fill out so people can get LEUs
• research/plan UStream video
• contact speaker about honorarium, travel and hotel
• reserve rooms at main library (theater, meeting rooms A, B & C, Globe Room, computer classroom)

• Ask Training Coordinator if she can help out with breakfast

June

• send reminder e-mails June 15 

July

• send reminder e-mails July 10

August

• send out reminder e-mails three days before with parking instructions
• Three days before, give Training Coordinator :
  • head count for breakfast and for ordering folders
  • list of attendees
• Training Coordinator will make name tags
• give Training Coordinator list of everything to go into packets

Day before Library Camp

• folder-stuffing party
• Set up breakfast tables (Housekeeping)
• get as many surge protectors and extension cords as possible
• Set up gaming area
• Set up stage for backchannel, speaker and Ustream
• Set up theater lobby (Housekeeping)

Morning of Library Camp 

• Take breakfast stuff down to lobby around theater
• Take boxes of t-shirts (if we have some) down to theater
• Work with AFW to get sound set up 

Day after Library Camp

• send out a tweet thanking people for coming
• write down follow-up notes in wiki
• link presentations in wiki and ask presenters to link theirs
• send out LEU certificates that campers didn't pick up
• write thank-you to speaker

Have fun!  Enjoy the day.  You have planned an awesome Library Camp!